How to Keep Business Operations and Communication Rocking in the Virtual World

Hey there, folks! 🌍✨

So, you’ve transitioned to the virtual realm or perhaps you’re just thinking about dipping your toes into the digital waters. Either way, you’re probably wondering, “How the heck do I keep the business running smoothly and make sure everyone’s on the same page when we’re all spread out in our cozy home offices?”

Don’t fret! We’ve got you covered with some top-notch, tried-and-tested tips. Grab a cup of coffee (or tea, if that’s your jam), and let’s dive in!

1. Embrace The Right Tools 🛠️

Trust me, you don’t want to be stuck sending carrier pigeons to keep everyone updated. Embrace the wonders of technology:

• Collaboration platforms: Slack, monday.com, + VOIP phone system. They can be your virtual office, helping everyone stay in the loop.
• Video conferencing: Zoom!! Face-to-face meetings are still a thing, just without the conference room doughnuts.
• Cloud storage: Google Drive, Dropbox, or OneDrive. Keep all your files in one place where everyone can access them.

2. Regular Check-ins are Golden 🏆

Out of sight shouldn't mean out of mind. Have daily or weekly check-ins to touch base, discuss goals, and see how everyone is feeling. It’s also a fantastic way to keep the team spirit alive. Virtual high-fives, anyone?

3. Embrace Flexibility but Set Clear Expectations 🤸‍♂️

One of the perks of going virtual is flexibility. However, make sure everyone knows the drill:

• Set clear expectations about availability, communication, and deadlines.
• Encourage regular breaks. No one’s a robot!

4. Train & Educate 🎓

The virtual world can be overwhelming for some. Invest time in training your team on new tools and software. And remember, patience is key. We all remember our first time trying to unmute ourselves on a video call, right?

5. Don’t Forget The Human Touch 🤗

It's easy to get lost in the digital shuffle. Schedule regular team bonding activities:

• Virtual coffee breaks, happy hours, or even online game nights.
• Celebrate birthdays, work anniversaries, and personal milestones.

6. Feedback Loops are Essential 🔄

Open up channels for feedback. Your team's input can give you unique insights into what’s working and what needs a tweak. It’s a two-way street, folks!

7. Keep It Transparent 🔍

Share company updates, achievements, and even challenges. It's all about trust, and transparency builds it.

Going virtual has its set of challenges, but with the right mindset and tools, it can be a piece of cake (mmm…cake 🍰). Embrace the change, and remember, you've got a world of resources and a community ready to support you every step of the way.

Here are our favorite tried and true tools we use:

Tech BBF Stack

• Ooma Phones System
• Ezlynx Agency Management System
• Monday.com CRM + Agency Task Management + Agency SOP Library
• Slack- all communication
• Zoom- Virtual meetings
• Calendly- Client Appointments
• Google Calendar- Meetings and Schedules
• Google Docs- File + Document Manager
• Notion- Agency Owner Digital Business Manager

If you are curious how we use Monday or Notion check out these amazing resources we have created for you to learn more!

Like to Listen + Learn? Watch This Video To Learn More + Go Deeper on This Topic!

UP NEXT- 

Revitalize Your Business: A Step-by-Step Guide to Refining Your Business Strategy + Systems